The WMS 2020 Virtual Congress is a professional scientific meeting that provide a respectful, harassment-free and inclusive environment for all participants, regardless of gender identity, sexual orientation, disability, appearance, ethnicity, race, national origin, age or religion.
All delegates, including speakers, exhibitors, media and staff, and other participants are expected to behave with integrity and respect towards other delegates attending or involved with WMS 2020 Virtual Congress and/or any related event, activity or third-party related platform.
WMS Congress Ltd is committed to informing delegates about the code of conduct for meeting attendees. Likewise, WMS Congress Ltd is committed to installing procedures and guidance for appropriate reporting of unacceptable behaviour of any kind.
WMS Congress Ltd highlights the importance for delegates to express cultural sensitivity and respect with regards to clothing and appearance.
The present Code of Conduct is not a legal document or prescriptive in nature. It supplements, but does not affect, the application of other relevant policies, regulations, rules and laws, including laws regulating the premises or platform in which the WMS 2020 Virtual Congress takes place, third party related platforms and any applicable host country agreement. The WMS 2020 Virtual Congress complies with such policies and will report all inappropriate conduct accordingly.
WMS 2020 Virtual Congress delegates will be provided with personalised credentials allowing them access to the Virtual Congress. These credentials are personal and non-transferable. Non-registered individuals, patient parents/relatives, other members of the public and minors will not be able to access the Virtual Congress, unless upon prior agreement with the Virtual Congress organisers.
Throughout the Virtual Congress, all meeting delegates are expected to interact with fellow attendees in the same way as at a physical WMS Congress. As such:
Attendees of the WMS 2020 Virtual Congress are required to respect the privacy of other participants and refrain from any unauthorised or unwelcomed recording or photography, including recording of any direct or indirect interactions or electronic messaging with other meeting delegates. Participants are not allowed to take photos or videos of scientific material shown unless express prior consent by the presenter has been ascertained. Moreover, integral recording of complete oral presentations is not allowed unless these are done by a professional entity that has been contracted for this purpose by or on behalf of the organiser.
Taking photos and recordings within the Virtual Congress environment for professional use is not allowed without obtaining prior permission from the congress organiser.
The WMS 2020 Virtual Congress adheres to the copyright laws guiding the appropriate sharing of scientific research material, including data. Authors’ consent may be requested by the WMS 2020 Virtual Congress in case sharing of scientific material from abstracts/posters/presentations will be required as part of WMS educational activities.
As detailed under “Online behaviour at the WMS 2020 Virtual Congress”, any recording, filming, photography, screenshots or other capturing of presentations, live sessions or other events, including scientific posters, taking place during, or associated with, the WMS 2020 Virtual Congress, is prohibited without the expressed consent of the presenter. Expressed consent is a written confirmation by the author in a live chat or email correspondence.
Presenters and exhibitors are strongly encouraged to clearly indicate whether or not photography/recording of the poster, presentation, or exhibit booth and sharing/remixing of the material is permitted. To aid in this process, WMS 2020 Virtual Congress will provide presenters with a digital graphic image to incorporate into their slides/poster or to print and display.
For the purpose of these guidelines, harassment consists of improper or unwelcome conduct that might reasonably be perceived as causing offence or humiliation to another person. Harassment may involve any conduct of a verbal, non-verbal or physical nature, including written and electronic communication, and may occur between persons of the same or different genders. Harassment in any form is not tolerated at the Congress.
Examples of harassment include, but are not limited to:
The WMS 2020 Virtual Congress organisers reserve the right to take any action as deemed necessary, as a consequence of any breach of the present Code of Conduct. This includes reporting to host institutions and permanent removal of WMS 2020 Virtual Congress credentials.
In case of a breach of the Code of Conduct, the concerned individuals are requested to contact a member of the WMS 2020 Virtual Congress staff. WMS 2020 Virtual Congress staff can be easily reached at the live chat of the WMS 2020 Virtual Congress info centre on the virtual platform or by email to Ms Clare Beach, WMS 2020 Virtual Congress Manager: firstname.lastname@example.org
WMS Congress Ltd reserves all rights to take any action to prevent and report violations of the Code of Conduct, including blocking access to the WMS 2020 Virtual Congress and filing a police report when appropriate. WMS Congress Ltd cannot investigate reports of harassment or other misconduct during the Congress but will inform the appropriate departments of the accused person’s host institution about any such filed report.